On Location Shoot Guidelines

This quick guide walks you through everything you’ll need to make the shoot smooth and productive.

Before The Shoot

Step 1: Location & Permissions

On-location shoots require early planning to secure the right space and avoid disruptions. Please ensure:

Permission to shoot (venue approval, permit if a public space)
Time restrictions or noise limits are checked
Electricity access or generator requirements are confirmed
Backup location is planned in case of bad weather (e.g. rain, extreme heat)
Parking is arranged for crew and talent
The timing of the shoot and sun angle are considered. (We strongly recommend scheduling in the morning or late afternoon to avoid harsh midday light.)
Loading and access points are shared in advance

Let us know if you need help sourcing a location

Step 2: Call Sheet

A detailed call sheet is especially important for on-location shoots.

It should include:

Address and access instructions
Transport and parking info
Arrival times for each person
Contact list for all involved
Day schedule or run sheet

Step 3: Amenities & Comfort

Please ensure the following are considered and arranged:

Toilet access (especially for full-day shoots)
Changing area or tent for models
Refreshments / catering (water, snacks, lunch)
Seating / shaded area for breaks
Weather plan (umbrella, shelter, sunscreen)

We can assist with minimal portable setups if needed, just let us know.

Step 4: Team & Transport

On-location setups often require more hands. You may want to include:

Photographer assistant / Digi
Stylist and makeup team with portable kit

Please ensure everyone knows the travel time and any special gear to bring. We recommend:

Bringing a portable clothing rack
Packing garments in garment bags
Preparing steamer with power backup

Weather protection: rain covers, umbrellas, and sunscreen (recommended for unexpected rain or prolonged sun exposure)

Step 5: Shot List & Moodboard

Moodboard and shot list help us all stay aligned and efficient.

In particular, please indicate:

Natural light references (time of day, softness, shadows)
Backdrop elements to include (e.g. nature, building texture, urban background)
Props required on location

During The Shoot

Here’s a general breakdown of how the day typically unfolds

Setup & Styling

We’ll arrive early for a location walkthrough, light testing, and basic equipment setup. If natural light is a key part of your reference, we may adjust shooting order based on the sun’s position.

Please allow time for:

Wardrobe steaming

Setting up changing space

Prop placement and styling

Shooting Time & Flexibility

Outdoor shoots may run slower due to:

Changing light

Public interruptions

Longer transitions between looks or spots

We recommend building in buffer time and remaining flexible. Please also prepare a weather backup plan in case of rain or other unexpected conditions. We'll check in regularly to make sure everything stays on track.

Live Review & Notes

Depending on setup, we may use:

On-site laptop or tethered preview

Tablet preview for client review

Quick in-camera checks

Please advise if you’d like to mark selections during the shoot or wait until previews are delivered.

After The Shoot

1. Image Selection (if not selected on the day)

You’ll receive preview selections shortly after the shoot. Please choose your preferred images within the agreed timeframe to avoid any delays.

You can [watch our short guide on how to select images here]. (Add hyperlink if available.)

Once your selection is confirmed, just let us know and we’ll begin post-production.

2. Post-Production

Once selections are confirmed, we’ll begin retouching. For on-location shoots, please let us know if any of the following apply:

Background cleaning
Light or colour adjustments
Object or person removal

Standard turnaround is 5 working days for up to 100 images. Larger sets or complex edits may require more time.